text of the DJA Constitution after incorporating the amendments made by the constitution review committee. The amendments were passed with minor modifications at the last meeting of the General Body of the DJA on May 18, 2002. The review committee was set up through a resolution passed at the GBM of the DJA on January 25, 2002. It was headed by former NUJ President Rajendra Prabhu
Delhi Journalists’ Association
1. The name of the organisation shall be Delhi Journalists' Association, to be known in brief as D.J.A. and hereinafter referred to as the Association. It will be known in Hindi as 'Delhi Patrakar Sangh'.
2. The Association shall be a body of working Journalists as defined in the Working Journalists (Conditions of Service) and other newspaper employers & Miscellaneous Provisions Act 1955 and shall be registered under the Trade Union Act and it shall be affiliated to the National Union of Journalists (India).
3. The jurisdiction of the Association shall extend to the whole of National Capital Territory of Delhi.
4. The registered office of the Association shall be located in Delhi. Any change of address of the registered office shall be properly notified.
5. The Association shall sue or shall be sued in its own name.
6. The Association shall strive—
7. The membership of the Association shall be of two categories namely ordinary and honorary :
Termination of Membership
8. The membership of an ordinary member shall stand terminated if:
8(1). a) in the event of a specific charge of activities prejudicial to the interests of the union being leveled against the member he or she is given a show cause notice and on receipt of a reply from the member after a two week’s notice has been given to him or her to reply, the Executive Committee called specifically to consider this reply or refusal to reply, after due deliberation recommends by a simple majority to the General Body the termination of membership, and the General Body called to consider this matter by a two-thirds majority of the members present and voting, decides to accept this recommendation.
8(2). A member whose subscription remains unpaid for a period of one year or more from the date on which it is due and who fails to respond to the notice sent to him to make the payment shall cease to exercise the right to participate in the election process until he has fully paid the arrears of subscription. However, the membership will not be automatically terminated until the General Body takes a decision regarding the question of arrears, prolonged absenteeism from any activity of the union and inability to locate the member or about his whereabouts despite attempts to do so.8(3). Any member who is transferred out of Delhi assignment to outside the State on a permanent basis or has left the Delhi area of operation could apply for transfer of his membership to the NUJ(I) unit in the territory of his work after securing which he ceases to be a member of the DJA. The DJA Executive Committee could refer any dispute in this matter to the NUJ(I) National Executive for its decision and act accordingly.
9. (a) The General body of the Association shall consist of all its ordinary and honorary members, and shall be the supreme authority in respect of any or all matters concerning the Association.
10. The president and/or the General Secretary with the consent of the Executive Committee can convene as many special general meetings as they deem necessary.
11. One-tenth of the membership borne on the live register but not less than 50 members, can, if they so want, requisition a special meeting of the General Body by giving three weeks’ notice in writing to the President and or General Secretary specifying the purpose for which the meeting is to be convened, in which case the President and or the General Secretary shall cause a requisitioned meeting to be summoned with the agenda mentioned in the requisition;
12. (1). All decisions at a meeting of the general body shall be made by a simple majority of the members present and voting, except where the decisions are to betaken by a two-thirds majority as stated in this constitution.
(2) Any decision regarding termination of membership, any motion expressing want of confidence in the Executive Committee or on any of the office bearers shall be valid only if taken by a two-thirds majority of the members present and voting, provided the total number of members present are not less than 50.
(3) Provided further that a motion expressing want of confidence in the Executive Committee or any office bearer is moved at a meeting of the General Body after clear three weeks’ notice has been given for it in writing to the President and or General Secretary and that such a motion has been supported by at least 50 members whose membership is current and membership dues have been paid on the day of submission of the motion.
13. All resolutions intended to be moved at a meeting of the general body shall be sent to the General Secretary of the Association so as to reach him at least five clear days before such a meeting is to be held.
14. At least 15 days' notice in writing shall be given to the members for the annual general meeting and at least seven days' notice for a special general body meeting of the Association, and the notice shall specify the time, date and venue of such a meeting as well as the business proposed to be transacted.
15. At all annual, special and requisitioned general meeting of the Association one-tenth of the members on the live register or 50 whichever is less, shall form the quorum.
16. If within an hour from the time appointed for the meeting a quorum is not present, the meeting shall stand adjourned ordinarily to the same day in the next week, at the same time and place; but if the meeting is called upon the requisition of the members, it shall stand desolved; providee that at the adjourned meeting no quorum shall be necessary. Members will be informed regarding the adjourned meeting.
17. The Executive Committee of the Association shall consist of 25 members — one President, four Vice-presidents, one General Secretary, three Secretaries, one Treasurer and 15 other members—all of whom shall be directly elected. The term of the Executive Committee and the office bearers shall be for a period of two years.
(a) At least four weeks before the expiry of its term, the outgoing Executive Committee shall appoint a returning officer from among the senior members of the Association for conducting the election of the new Executive Committee. It should also ensure that a list of members who are on the live register is published and is made available to any member who wants it on payment of a fees for it and that the list shall show the arrears of any dues if any against each member. All disputes regarding the membership list should be referred to the returning officer for his decision which shall be final.
18. Subject to supervision and control of the General Body, the Executive Committee shall be responsible for taking decision, allocation of Association funds, and day-to-day administration.
19. The President shall preside at meetings of the Executive Committee and at all other meetings of the Association, shall preserve order and sign minutes of such meetings. The minutes of the Executive Committee meetings shall be counter signed by the General Secretary.
20. In the absence of the President, One of the Vice-presidents be chosen by the Executive Committee and shall have the above powers.21. In the event of the President's continuous absence for a period of more than 90 days, the Executive Committee may elect one of the Vice-presidents to act as President for the period the President is absent.
Meetings of Executive Committee
22. The Executive committee shall meet at least once a month. Notice of the meeting shall be issued at least seven days before the date of the meeting. In case of emergent meetings of the Executive Committee, the notice shall be issued at least three days before the date of meeting. One third of the membership of the Committee shall form the quorum.
23. The General Secretary shall prepare and maintain a record of minutes of all meetings especially mentioning decisions and opinions, conduct all correspondence, exercise supervision on working of the Association and shall carry out any other duties assigned by the Executive Committee. He shall be responsible for submission of returns of notices required under the Trade Union Act, and shall present the statement of accounts at the annual general body meeting for its endorsement.
24. The Secretaries shall assist the General Secretary in all his functions.
25. The Treasurer shall be responsible for signing and depositing all receipts and for maintaining complete and up-to-date accounts. If there is a vacancy in the office of the treasurer, one of the secretaries shall assume his responsibilities till the Executive Committee elect the new Treasurer.26. The Executive Committee may authorise the General Secretary, to employ part time/full time staff necessary for conducting the activities of the Association. It is empowered to authorise all such expenses as may be considered necessary by it for the activities of the Association.
28. Subject to provisions of Section 15 of the Indian Trade Union Act, the funds of the Association shall be spent on :
29. The accounts of the Association shall be audited by competent auditors appointed by the Executive Committee in accordance with the Indian Trade Unions Act and Rules framed thereunder.
30. The books of accounts of the Association shall be open to inspection by any member of the Association at its registered office during office hours on any working day.
31. The Association shall maintain a register of all its members with particulars of their place of residence, work and full names. This shall be open to inspection by any member during office hours on any working day.
32. No amendment of clauses of this Constitution shall be made or any clause/sub-clause added or deleted except by a majority of a two-third of the members present and voting at a meeting of the General Body called specifically for the purpose. All such changes shall be intimated to the Registrar of Trade Unions within 60 days of their passing and shall come into force after they are registered by the Registrar of the Trade Unions. No such amendment shall be considered by the General Body unless it has been endorsed by the Executive Committee for consideration of the General Body.
34. In the event of its dissolution the funds of the Association, after meeting outstanding liabilities, shall be disposed of in accordance with the decision of the meeting called for the purpose. All live members at the time shall be beneficiaries of all the benefits the Association may be sponsoring at a time.