About DJA

text of the DJA Constitution after incorporating the amendments made by the constitution review committee. The amendments were passed with minor modifications at the last meeting of the General Body of the DJA on May 18, 2002. The review committee was set up through a resolution passed at the GBM of the DJA on January 25, 2002. It was headed by former NUJ President Rajendra Prabhu

Delhi Journalists’ Association
(Founded in January 1972)


Constitution Name

1. The name of the organisation shall be Delhi Journalists' Association, to be known in brief as D.J.A. and hereinafter referred to as the Association. It will be known in Hindi as 'Delhi Patrakar Sangh'.

2. The Association shall be a body of working Journalists as defined in the Working Journalists (Conditions of Service) and other newspaper employers & Miscellaneous Provisions Act 1955 and shall be registered under the Trade Union Act and it shall be affiliated to the National Union of Journalists (India).

3. The jurisdiction of the Association shall extend to the whole of National Capital Territory of Delhi.

4. The registered office of the Association shall be located in Delhi. Any change of address of the registered office shall be properly notified.

5. The Association shall sue or shall be sued in its own name.


Aims & Objectives

6. The Association shall strive—
(a) to promote, safeguard and defend the interests, welfare and rights of working journalists through legitimate trade union activities and mobilisation of public opinion for the purpose;
(b)  to defend in general the freedom of the press and in particular the freedom of individual journalists to write and publish facts and comments free from extraneous interference and presssures, whether proprietorial, governmental, political or business;
(c) to promote and maintain the highest standards of professional ethics, integrity and conduct of its members;
(d) to ameliorate the working conditions of its members in matters of terms of employment, salary, remuneration, allowances, perquisities, facilities and privileges to enable them to discharge their duty without fear or favour;
(e) to undertake welfare activities for its members and their dependents such as the establishments of legal, welfare and/or relief funds; the provision of housing, medical and other economic facilities; arrangement of social, cultural and recreational facilities; and publication of books, journals, magazines and brochures in furtherance of its objectives;
(f) to arrange meetings, seminars, symposia and get togethers of its members and their families among themselves and with visiting national or foreign journalists and eminent personalities in various fields;
(g) to conduct and promote training of journalists;
(h) to work in association with professional bodies of journalists and other mass media interests;

(i) to engage in any other legitimate and lawful activities in furtherance of the objectives of the Association.

DJA Membership

7. The membership of the Association shall be of two categories namely ordinary and honorary :
(a) Any one of the age 18 years and above who is a working journalist as defined in the Working Journalists and other newspaper employees (Conditions of Service and other Miscellaneous provisions) Act and is a resident of the National Capital Region but posted at Delhi or attached to a newspaper published from outside Delhi but posted at its office or offices at Delhi and/or covering events in Delhi is eligible to be an ordinary member of the Association.
(b) A freelance journalist who is regularly contributing editorial matter to any newspaper published in India or abroad and is a resident of the National Capital Region is also eligible to be an ordinary member.
(c)  A working journalist who has been an ordinary member of the DJA for not less than 15 years but is retired now, will continue to be an ordinary member unless he has voluntarily joined some other profession.
(d) Any person who has attained eminence as a journalist and subscribes to the aims and objects of the Association may be enrolled on the approval of the Executive Committee of the Association as an honorary member;
(e) A working journalist desirous of being enrolled as an ordinary member of the Association shall make an application in a form to be prescribed by the Executive Committee and shall remit together with the application such fees as may be prescribed by the Executive Committee, provided that—
(i) no applicant shall be considered for membership by the Executive Committee unless the application has been proposed and seconded by two ordinary members of the Association.

(ii) in the event of the rejection of an application for membership by the Executive committee, the proposer and/or the seconder of the application may prefer an appeal befor the general body of the Association, which shall dispose of such an appeal at its first meeting held after the receipt of such an appeal;

Termination of Membership

8.  The membership of an ordinary member shall stand terminated if:

8(1). a) in the event of a specific charge of activities prejudicial to the interests of the union being leveled against the member he or she is given a show cause notice and on receipt of a reply from the member after a two week’s notice has been given to him or her to reply, the Executive Committee called specifically to consider this reply or refusal to reply, after due deliberation recommends by a simple majority to the General Body the termination of membership, and the General Body called to consider this matter by a two-thirds majority of the members present and voting, decides to accept this recommendation.
b) a person has secured membership by making a false representation about his status as a working journalist, and the Executive Committee after giving him or her a reasonable opportunity to be heard recommends termination of the membership to the General Body any person aggrieved in the implementation of this process could on his own make a specific appeal to the General Body which then shall dispose of this appeal at its first meeting held after the receipt of such an appeal and recommends termination

8(2). A member whose subscription remains unpaid for a period of one year or more from the date on which it is due and who fails to respond to the notice sent to him to make the payment shall cease to exercise the right to participate in the election process until he has fully paid the arrears of subscription. However, the membership will not be automatically terminated until the General Body takes a decision regarding the question of arrears, prolonged absenteeism from any activity of the union and inability to locate the member or about his whereabouts despite attempts to do so.

8(3). Any member who is transferred out of Delhi assignment to outside the State on a permanent basis or has left the Delhi area of operation could apply for transfer of his membership to the NUJ(I) unit in the territory of his work after securing which he ceases to be a member of the DJA. The DJA Executive Committee could refer any dispute in this matter to the NUJ(I) National Executive for its decision and act accordingly.


General body of the Association & its meetings

9. (a) The General body of the Association shall consist of all its ordinary and honorary members, and shall be the supreme authority in respect of any or all matters concerning the Association.
(b) All ordinary members, except those who may be in default as defined in clause 8 (2), shall be entitled to take part in the proceedings, of General body meetings of the Association and cast their votes, if necessary.
(c) All honorary members shall be entitled to take part in the deliberations of general body meetings of the Association but shall not be entitled to cast their votes.
(d) The general body shall meet at least once in the course of a calendar year after clear 15 days’ notice has been given to members through posting these notices directly to their addressees to dispose of the under mentioned business:
(i) To read and confirm the minutes of previous general body meeting;
(ii) To consider and adopt the report of the working and audited accounts of the preceding year;
(iii) To elect office-bearers and members of the Executive Committee of the Association in the manner prescribed hereinafter;
(iv) To elect representatives and/or delegates to the biennial meetings of the National Union of Journalists (India) in the manner prescribed hereinafter;
(v) To hear appeals against any decision and/or action of the Executive Committee and to either approve of or rescind such decision and/or action.

10. The president and/or the General Secretary with the consent of the Executive Committee can convene as many special general meetings as they deem necessary.

11. One-tenth of the membership borne on the live register but not less than 50 members, can, if they so want, requisition a special meeting of the General Body by giving three weeks’ notice in writing to the President and or General Secretary specifying the purpose for which the meeting is to be convened, in which case the President and or the General Secretary shall cause a requisitioned meeting to be summoned with the agenda mentioned in the requisition;
Provided that the requisite number of members shall be free to take steps for holding a meeting of the General Body if the President and/or General Secretary fail to hold such a meeting within three weeks, from the date on which the notice is served on one or both of them; Provided further that when the meeting of the General Body is called by the requisitionists on the failure of the President and or General Secretary to hold the meeting, a senior member from among the members present could be elected to preside by consensus.

12. (1). All decisions at a meeting of the general body shall be made by a simple majority of the members present and voting, except where the decisions are to betaken by a two-thirds majority as stated in this constitution.

(2) Any decision regarding termination of membership, any motion expressing want of confidence in the Executive Committee or on any of the office bearers shall be valid only if taken by a two-thirds majority of the members present and voting, provided the total number of members present are not less than 50.

(3) Provided further that a motion expressing want of confidence in the Executive Committee or any office bearer is moved at a meeting of the General Body after clear three weeks’ notice has been given for it in writing to the President and or General Secretary and that such a motion has been supported by at least 50 members whose membership is current and membership dues have been paid on the day of submission of the motion.

13. All resolutions intended to be moved at a meeting of the general body shall be sent to the General Secretary of the Association so as to reach him at least five clear days before such a meeting is to be held.

14. At least 15 days' notice in writing shall be given to the members for the annual general meeting and at least seven days' notice for a special general body meeting of the Association, and the notice shall specify the time, date and venue of such a meeting as well as the business proposed to be transacted.

15. At all annual, special and requisitioned general meeting of the Association one-tenth of the members on the live register or 50 whichever is less, shall form the quorum.

16. If within an hour from the time appointed for the meeting a quorum is not present, the meeting shall stand adjourned ordinarily to the same day in the next week, at the same time and place; but if the meeting is called upon the requisition of the members, it shall stand desolved; providee that at the adjourned meeting no quorum shall be necessary. Members will be informed regarding the adjourned meeting.



Executive Committee-Election

17. The Executive Committee of the Association shall consist of 25 members — one President, four Vice-presidents, one General Secretary, three Secretaries, one Treasurer and 15 other members—all of whom shall be directly elected. The term of the Executive Committee and the office bearers shall be for a period of two years.

(a) At least four weeks before the expiry of its term, the outgoing Executive Committee shall appoint a returning officer from among the senior members of the Association for conducting the election of the new Executive Committee. It should also ensure that a list of members who are on the live register is published and is made available to any member who wants it on payment of a fees for it and that the list shall show the arrears of any dues if any against each member. All disputes regarding the membership list should be referred to the returning officer for his decision which shall be final.
(b) The returning officer after assuring that the list of voters is available as per sub-clause (a) above to any member who needs it shall issue a notice in the manner prescribed in sub-clause (c) below fixing the election schedule and inviting nominations for the posts of office-bearers and other members of the new Executive.
(c) The returning officer, in fixing the time-table for the election, shall ensure that the members get sufficient time to know about the election and to send in their nominations and that there is a clear one week’s time before the date of withdrawal and the date of polling for candidates to canvass for support among the members.
(d) A member should have completed at least 12 months on the live register of the union before he is eligible for election to the Executive Committee or to any of the offices of the Association provided that the outgoing President and the General Secretary of the Association shall not be eligible for re-election after two consecutive terms to any of the two posts. If for any reasons mentioned in this constitution, any of the office bearers cease to be eligible to be members of the Association, they shall cease to hold the office to which they were elected or resigns; the vacancy so caused shall be filled by the Executive Committee by nomination from among its members.
(e) While the term of the Executive Committee and the office-bearers will be for a period of two years, any office bearer or member of the committee who does not attend three consecutive meetings of the committee without giving in writing to the General Secretary his reasons for non-attendance, will cease to hold the office or be a member of the Executive Committee as the case may be, unless the Committee decides to condone his absence for reasons stated in writing. Any vacancy in the committee or office bearers so caused or caused by any other cause, shall be filled by nominations among the members of the executive committee or from among the members of the General Body as the case may be.
(f) Any or all proceedings of the Executive Committee shall not be invalid merely because of any vacancy in the committee but the number of vacancies at any time shall not exceed one-third of its total membership.
(g) If for any reason the elections to the office bearers and Executive Committee cannot be held or are not held as required within the time set by this constitution, the Secretary-General of the National Union of Journalists (India) either on request by the Executive Committee or on request of at lest 50 members of the Association in writing, shall supervise and conduct the elections as per the relevant provisions of this constitution.

18. Subject to supervision and control of the General Body, the Executive Committee shall be responsible for taking decision, allocation of Association funds, and day-to-day administration.

19. The President shall preside at meetings of the Executive Committee and at all other meetings of the Association, shall preserve order and sign minutes of such meetings. The minutes of the Executive Committee meetings shall be counter signed by the General Secretary.



Absence of the President

20. In the absence of the President, One of the Vice-presidents be chosen by the Executive Committee and shall have the above powers.

21. In the event of the President's continuous absence for a period of more than 90 days, the Executive Committee may elect one of the Vice-presidents to act as President for the period the President is absent.

Meetings of Executive Committee

22. The Executive committee shall meet at least once a month.  Notice of the meeting shall be issued at least seven days before the date of the meeting. In case of emergent meetings of the Executive Committee, the notice shall be issued at least three days before the date of meeting. One third of the membership of the Committee shall form the quorum.

Duties of Office-bearers

23. The General Secretary shall prepare and maintain a record of minutes of all meetings especially mentioning decisions and opinions, conduct all correspondence, exercise supervision on working of the Association and shall carry out any other duties assigned by the Executive Committee. He shall be responsible for submission of returns of notices required under the Trade Union Act, and shall present the statement of accounts at the annual general body meeting for its endorsement.

24. The Secretaries shall assist the General Secretary in all his functions.

25. The Treasurer shall be responsible for signing and depositing all receipts and for maintaining complete and up-to-date accounts. If there is a vacancy in the office of the treasurer, one of the secretaries shall assume his responsibilities till the Executive Committee elect the new Treasurer.

26. The Executive Committee may authorise the General Secretary, to employ part time/full time staff necessary for conducting the activities of the Association. It is empowered to authorise all such expenses as may be considered necessary by it for the activities of the Association.

Funds
27. The funds of the Association shall consist of fees, subscriptions, special fees, donations and contributions, etc., which may be raised from time to time. The funds shall be kept in scheduled bond/banks and shall be in the name of the Association. The Bank Account shall be operated jointly by any two of the following three office-bearers (i) the President/Acting President, (ii) the General Secretary and (iii) the Treasurer.

28. Subject to provisions of Section 15 of the Indian Trade Union Act, the funds of the Association shall be spent on :
(a) Maintenance of office and payment of salaries, funds, allowance admissible to the staff of the Associaton;
(b) Trade Union activities and legal expenses in connection with trade union disputes in which the Association or a member may be party and which are undertaken to protect and secure the right of the Association as such and any right arising out of relations of any member or members with his or their empoyers:

(c) Payment for any purpose, which conforms to the aims and objects of the Association enumerated under Article 6 of this Constitution.



Accounts

29. The accounts of the Association shall be audited by competent auditors appointed by the Executive Committee in accordance with the Indian Trade Unions Act and Rules framed thereunder.

30. The books of accounts of the Association shall be open to inspection by any member of the Association at its registered office during office hours on any working day.

31. The Association shall maintain a register of all its members with particulars of their place of residence, work and full names. This shall be open to inspection by any member during office hours on any working day.

32. No amendment of clauses of this Constitution shall be made or any clause/sub-clause added or deleted except by a majority of a two-third of the members present and voting at a meeting of the General Body called specifically for the purpose. All such changes shall be intimated to the Registrar of Trade Unions within 60 days of their passing and shall come into force after they are registered by the Registrar of the Trade Unions. No such amendment shall be considered by the General Body unless it has been endorsed by the Executive Committee for consideration of the General Body.

 

Dissolution
33. The Association shall not be dissolved except by a majority of three-fourths of members present at a General Body meeting called specifically for the purpose, provided that the total number of votes cast at such a meeting be not less than two-thirds of the total live membership of the Association.

34. In the event of its dissolution the funds of the Association, after meeting outstanding liabilities, shall be disposed of in accordance with the decision of the meeting called for the purpose. All live members at the time shall be beneficiaries of all the benefits the Association may be sponsoring at a time.


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